Product Team Resource Allocation Platform for Dutch Tech Companies
A web-based resource management tool built for product teams in the Netherlands - streamlining project allocation, capacity planning, and team utilization tracking so managers always know who is available and what can be delivered.
About the Project
ProductSpot is a resource management platform designed for growing technology companies in the Netherlands that struggled to manage team allocation across multiple simultaneous projects. As these companies scaled past 20-30 people, the informal methods of tracking who was working on what - Slack conversations, weekly standups, spreadsheets - broke down. Managers could not answer basic questions: Who is available next sprint? Are we overcommitting? Which projects are at risk because key people are spread too thin? Existing tools like Resource Guru or Float were too generic, and Jira showed task-level progress but not team-level allocation. ProductSpot fills the gap with a visual resource management dashboard purpose-built for how product teams plan and allocate work.
The Challenge
Business challenges
Growing Dutch tech companies lacked a purpose-built tool for resource allocation at the team level. Managers were making allocation decisions based on outdated spreadsheets and gut feeling - leading to overcommitted teams, missed deadlines, and project delays that could have been predicted and prevented with proper capacity visibility.
Technical challenges
Building a real-time resource management engine that calculates capacity, detects conflicts, and surfaces availability across teams and time ranges. The drag-and-drop allocation interface needed to be responsive and snappy even with dozens of team members and overlapping project timelines.
Product & UX challenges
Creating a visual interface where managers could see the complete allocation picture at a glance - who is working on what, at what percentage, for how long, and where the gaps and conflicts are. The platform needed to be faster and simpler than a spreadsheet while supporting the nuance of real project allocation (partial commitments, skill-based assignments, time-off).
What We Delivered
Drag-and-drop project allocation interface
Email authentication and user profiles
Role-based access for managers and team leads
Admin panel with team and project management
Conflict detection and overallocation warnings
Team utilization and availability tracking
Visual capacity planning dashboard with timeline view
Web platform for team resource management
Work Process
1
Discovery & requirements definition
Worked with product managers and team leads at the client company to understand how they currently plan and track allocation. Identified the specific gaps in their workflow that caused overcommitment and missed deadlines. Defined the MVP feature set around the highest-impact allocation and visibility needs.
2
UX/UI design
Created the visual allocation dashboard with timeline views, drag-and-drop assignment, and color-coded utilization indicators. Designed the conflict detection UX to surface overallocation warnings naturally within the planning workflow - not as separate reports managers have to go looking for.
3
Platform development
Built the resource management engine with React.js and Nest.js, implementing capacity calculations, conflict detection, and the drag-and-drop allocation interface. Used PostgreSQL for structured relational data across teams, projects, people, and time ranges.
4
Deployment & onboarding
Deployed to AWS, migrated the client's existing allocation data from spreadsheets, and conducted training sessions with managers and team leads. Monitored adoption during the first sprint cycles and refined the interface based on real usage feedback.
Project team
Results
Explore how we’ve helped startups and enterprises solve complex challenges, accelerate growth, and launch innovative digital products.
4 months
From discovery to production deployment with the client's full team onboarded and actively using the platform
100%
Visibility into team allocation - every team member, every project, every conflict visible in one dashboard
Zero
Missed overallocation conflicts after platform adoption - the system catches them before they become delivery problems
40%
Reduction in time managers spend on resource planning compared to spreadsheet-based allocation
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