Lead Aggregation Systems
All your lead sources in one dashboard. Instant notifications, source ROI tracking, and speed-to-lead reporting - so you never lose a deal to slow follow-up.
The math behind why this matters
78%
Of deals won by the first agent to respond
15-25%
Of leads lost to slow follow-up at the average brokerage
<5 minutes
Target response time vs industry average of 1-2 hours
First 90 days
Time to see measurable lead recovery improvement
Your production floor today vs with a custom WMS
BEFORE
AFTER
A new lead comes in
Lead sits in a Zillow inbox. Agent checks it 2 hours later. The buyer has already talked to 3 other agents. Deal is lost.
Lead hits the dashboard. Agent gets a push notification in 10 seconds. Calls back in under 5 minutes. First to respond, first to win.
Managing lead sources
Log into Zillow. Log into Realtor.com. Check email. Check the website CRM. Check Facebook leads. Five tabs, five logins, five chances to miss something.
One dashboard. Every lead from every source. Tagged, timestamped, and routed automatically. Nothing slips through.
Knowing which source works
You spend $5K/month on Zillow and $3K on Realtor.com. Which one actually delivers closed deals? You do not know - because you cannot track from source to close.
Full attribution. See cost per lead, response time, conversion rate, and closed revenue by source. Cut what does not work. Double what does.
Agent accountability
You suspect some agents respond slowly, but you have no data. You cannot coach what you cannot measure.
Speed-to-lead reporting per agent. Average response time. Lead-to-appointment rate. Conversion by source. The data turns gut feelings into management decisions.
Services We Provide
You have options. Let's compare honestly
THEIR OPTION
Follow Up Boss / kvCORE / BoomTown
CRMs are great for managing relationships after the lead is captured. But most CRMs are slow at the critical first moment - they do not aggregate all sources in real time, they do not route instantly, and they do not measure speed-to-lead the way a purpose-built system does.
OUR ALTERNATIVE
Lead Aggregation Platform + CRM Integration
We handle the first 5 minutes: capture from every source, instant routing, immediate notification, speed tracking. Then the lead flows into your existing CRM for ongoing nurturing. Both systems do what they do best.
THEIR OPTION
Checking Zillow, Realtor.com, email manually
Your agents are logging into 5 different platforms throughout the day. Leads get missed. Response time stretches to hours. And you have no data on which source is actually worth the money you are spending.
OUR ALTERNATIVE
Lead Aggregation Platform by LNOKS
One inbox. One notification. Response time measured in seconds, not hours. And a clear ROI dashboard that tells you exactly which platform deserves your next dollar of spend.
THEIR OPTION
Throwing headcount at the problem
More agents checking the same 5 disconnected platforms does not fix the underlying problem. It just distributes the chaos across more people. The leads that fall through the cracks do not care how many agents you have.
OUR ALTERNATIVE
Lead Aggregation Platform by LNOKS
Fix the system before you scale the team. Once every lead is captured, routed, and tracked automatically, THEN adding agents actually multiplies your revenue instead of multiplying your confusion.
Five deliverables, purpose-built for manufacturing
Unified Lead Dashboard
Every lead from every source - Zillow, Realtor.com, Redfin, your website, referrals - in one place. No more logging into five different systems. Your team sees everything, responds from one screen, and never misses an inquiry.
Instant Lead Notifications
The moment a lead comes in from any source, the right agent gets a ping. Push notifications, SMS, email - whatever works. Because in real estate, the first agent to respond is usually the one who wins the deal.
Lead Source ROI Tracking
See which platforms deliver the best leads, not just the most leads. Track cost per lead, response time, conversion rate, and closed revenue by source - so you know exactly where your marketing budget should go.
Agent Performance & Speed-to-Lead
Measure how fast each agent responds, their conversion rate, and which lead sources they handle best. Identify top performers, coach lagging agents, and set response-time standards that protect your revenue.
Lead Recovery & Re-engagement
Automatically flag leads that went cold due to slow follow-up. Set re-engagement sequences, reassign stale leads to available agents, and recover the 15-25% of opportunities that slip through the cracks.
Case Studies
Explore how we’ve helped startups and enterprises solve complex challenges, accelerate growth, and launch innovative digital products.
From MVP to growing MRR in digital Mental Health
Driving MRR growth with a bug-free MVP launch
From manual bookings to 100% digital tour experience
100% on-time delivery of Inventory Management
Our Approach
Explore how we’ve helped startups and enterprises solve complex challenges, accelerate growth, and launch innovative digital products.
Week 1
Week 3
Week 5
Week 7
Lead source audit
We catalog every lead source your brokerage uses - Zillow, Realtor.com, Redfin, website forms, social ads, referrals - and document how leads currently flow (or do not flow) to agents.
Lead source audit
We catalog every lead source your brokerage uses - Zillow, Realtor.com, Redfin, website forms, social ads, referrals - and document how leads currently flow (or do not flow) to agents.
Lead source audit
We catalog every lead source your brokerage uses - Zillow, Realtor.com, Redfin, website forms, social ads, referrals - and document how leads currently flow (or do not flow) to agents.
Lead source audit
We catalog every lead source your brokerage uses - Zillow, Realtor.com, Redfin, website forms, social ads, referrals - and document how leads currently flow (or do not flow) to agents.
Lead source audit
We catalog every lead source your brokerage uses - Zillow, Realtor.com, Redfin, website forms, social ads, referrals - and document how leads currently flow (or do not flow) to agents.
Agent workflow & response mapping
We observe and measure how your agents currently receive, respond to, and follow up on leads - identifying the gaps where deals are being lost to slow response.
Agent workflow & response mapping
We observe and measure how your agents currently receive, respond to, and follow up on leads - identifying the gaps where deals are being lost to slow response.
Agent workflow & response mapping
We observe and measure how your agents currently receive, respond to, and follow up on leads - identifying the gaps where deals are being lost to slow response.
Agent workflow & response mapping
We observe and measure how your agents currently receive, respond to, and follow up on leads - identifying the gaps where deals are being lost to slow response.
Agent workflow & response mapping
We observe and measure how your agents currently receive, respond to, and follow up on leads - identifying the gaps where deals are being lost to slow response.
Platform API compatibility
We assess each lead source for API access, webhook availability, and email parsing requirements to determine the fastest and most reliable integration method.
Platform API compatibility
We assess each lead source for API access, webhook availability, and email parsing requirements to determine the fastest and most reliable integration method.
Platform API compatibility
We assess each lead source for API access, webhook availability, and email parsing requirements to determine the fastest and most reliable integration method.
Platform API compatibility
We assess each lead source for API access, webhook availability, and email parsing requirements to determine the fastest and most reliable integration method.
Platform API compatibility
We assess each lead source for API access, webhook availability, and email parsing requirements to determine the fastest and most reliable integration method.
Dashboard scope & routing rules
We define the dashboard features, lead assignment rules (round-robin, geographic, specialization), notification channels, and reporting metrics for your first release.
Dashboard scope & routing rules
We define the dashboard features, lead assignment rules (round-robin, geographic, specialization), notification channels, and reporting metrics for your first release.
Dashboard scope & routing rules
We define the dashboard features, lead assignment rules (round-robin, geographic, specialization), notification channels, and reporting metrics for your first release.
Dashboard scope & routing rules
We define the dashboard features, lead assignment rules (round-robin, geographic, specialization), notification channels, and reporting metrics for your first release.
Dashboard scope & routing rules
We define the dashboard features, lead assignment rules (round-robin, geographic, specialization), notification channels, and reporting metrics for your first release.
Week 1
Week 3
Week 5
Week 7
Lead inbox UX design
We design the primary screen agents will live in: incoming leads, source tags, contact details, response status, and one-click actions - optimized for speed-to-lead.
Lead inbox UX design
We design the primary screen agents will live in: incoming leads, source tags, contact details, response status, and one-click actions - optimized for speed-to-lead.
Lead inbox UX design
We design the primary screen agents will live in: incoming leads, source tags, contact details, response status, and one-click actions - optimized for speed-to-lead.
Lead inbox UX design
We design the primary screen agents will live in: incoming leads, source tags, contact details, response status, and one-click actions - optimized for speed-to-lead.
Lead inbox UX design
We design the primary screen agents will live in: incoming leads, source tags, contact details, response status, and one-click actions - optimized for speed-to-lead.
Notification system design
We design the alert system: push notifications, SMS, email, and escalation rules - ensuring every lead gets a human response within minutes, even outside business hours.
Notification system design
We design the alert system: push notifications, SMS, email, and escalation rules - ensuring every lead gets a human response within minutes, even outside business hours.
Notification system design
We design the alert system: push notifications, SMS, email, and escalation rules - ensuring every lead gets a human response within minutes, even outside business hours.
Notification system design
We design the alert system: push notifications, SMS, email, and escalation rules - ensuring every lead gets a human response within minutes, even outside business hours.
Notification system design
We design the alert system: push notifications, SMS, email, and escalation rules - ensuring every lead gets a human response within minutes, even outside business hours.
Analytics & ROI dashboard design
We design the management dashboard: lead volume by source, cost per lead, response times, conversion rates, and agent rankings - giving leadership the data to optimize spend.
Analytics & ROI dashboard design
We design the management dashboard: lead volume by source, cost per lead, response times, conversion rates, and agent rankings - giving leadership the data to optimize spend.
Analytics & ROI dashboard design
We design the management dashboard: lead volume by source, cost per lead, response times, conversion rates, and agent rankings - giving leadership the data to optimize spend.
Analytics & ROI dashboard design
We design the management dashboard: lead volume by source, cost per lead, response times, conversion rates, and agent rankings - giving leadership the data to optimize spend.
Analytics & ROI dashboard design
We design the management dashboard: lead volume by source, cost per lead, response times, conversion rates, and agent rankings - giving leadership the data to optimize spend.
Prototype & agent testing
We test the prototype with a group of your agents in their actual workflow - on their phones, at open houses, between showings - validating that it works in real conditions.
Prototype & agent testing
We test the prototype with a group of your agents in their actual workflow - on their phones, at open houses, between showings - validating that it works in real conditions.
Prototype & agent testing
We test the prototype with a group of your agents in their actual workflow - on their phones, at open houses, between showings - validating that it works in real conditions.
Prototype & agent testing
We test the prototype with a group of your agents in their actual workflow - on their phones, at open houses, between showings - validating that it works in real conditions.
Prototype & agent testing
We test the prototype with a group of your agents in their actual workflow - on their phones, at open houses, between showings - validating that it works in real conditions.
Week 1
Week 3
Week 5
Week 7
API connectors build
We build and test integrations for each lead source: API connections, webhook listeners, and email parsers that capture every lead and route it into the dashboard in real time.
API connectors build
We build and test integrations for each lead source: API connections, webhook listeners, and email parsers that capture every lead and route it into the dashboard in real time.
API connectors build
We build and test integrations for each lead source: API connections, webhook listeners, and email parsers that capture every lead and route it into the dashboard in real time.
API connectors build
We build and test integrations for each lead source: API connections, webhook listeners, and email parsers that capture every lead and route it into the dashboard in real time.
API connectors build
We build and test integrations for each lead source: API connections, webhook listeners, and email parsers that capture every lead and route it into the dashboard in real time.
Routing & notification engine
We develop the assignment logic and notification system: lead arrives, rules determine which agent gets it, agent receives an alert within seconds, system tracks response time.
Routing & notification engine
We develop the assignment logic and notification system: lead arrives, rules determine which agent gets it, agent receives an alert within seconds, system tracks response time.
Routing & notification engine
We develop the assignment logic and notification system: lead arrives, rules determine which agent gets it, agent receives an alert within seconds, system tracks response time.
Routing & notification engine
We develop the assignment logic and notification system: lead arrives, rules determine which agent gets it, agent receives an alert within seconds, system tracks response time.
Routing & notification engine
We develop the assignment logic and notification system: lead arrives, rules determine which agent gets it, agent receives an alert within seconds, system tracks response time.
Analytics & attribution engine
We build the reporting layer that tracks leads from source to closed deal - giving you clear ROI per platform and per marketing dollar spent.
Analytics & attribution engine
We build the reporting layer that tracks leads from source to closed deal - giving you clear ROI per platform and per marketing dollar spent.
Analytics & attribution engine
We build the reporting layer that tracks leads from source to closed deal - giving you clear ROI per platform and per marketing dollar spent.
Analytics & attribution engine
We build the reporting layer that tracks leads from source to closed deal - giving you clear ROI per platform and per marketing dollar spent.
Analytics & attribution engine
We build the reporting layer that tracks leads from source to closed deal - giving you clear ROI per platform and per marketing dollar spent.
Load testing & multi-source validation
We simulate peak lead volumes from all sources simultaneously, verify routing accuracy, and stress-test notifications to ensure nothing breaks during your busiest periods.
Load testing & multi-source validation
We simulate peak lead volumes from all sources simultaneously, verify routing accuracy, and stress-test notifications to ensure nothing breaks during your busiest periods.
Load testing & multi-source validation
We simulate peak lead volumes from all sources simultaneously, verify routing accuracy, and stress-test notifications to ensure nothing breaks during your busiest periods.
Load testing & multi-source validation
We simulate peak lead volumes from all sources simultaneously, verify routing accuracy, and stress-test notifications to ensure nothing breaks during your busiest periods.
Load testing & multi-source validation
We simulate peak lead volumes from all sources simultaneously, verify routing accuracy, and stress-test notifications to ensure nothing breaks during your busiest periods.
Week 1
Week 3
Week 5
Week 7
Pilot office launch
We go live with one office or team first - connecting their lead sources, activating notifications, and measuring the impact on response time and lead conversion.
Pilot office launch
We go live with one office or team first - connecting their lead sources, activating notifications, and measuring the impact on response time and lead conversion.
Pilot office launch
We go live with one office or team first - connecting their lead sources, activating notifications, and measuring the impact on response time and lead conversion.
Pilot office launch
We go live with one office or team first - connecting their lead sources, activating notifications, and measuring the impact on response time and lead conversion.
Pilot office launch
We go live with one office or team first - connecting their lead sources, activating notifications, and measuring the impact on response time and lead conversion.
Agent & team training
We train agents on using the dashboard, responding to alerts, and logging outcomes. We train managers on reading analytics, adjusting routing rules, and coaching based on data.
Agent & team training
We train agents on using the dashboard, responding to alerts, and logging outcomes. We train managers on reading analytics, adjusting routing rules, and coaching based on data.
Agent & team training
We train agents on using the dashboard, responding to alerts, and logging outcomes. We train managers on reading analytics, adjusting routing rules, and coaching based on data.
Agent & team training
We train agents on using the dashboard, responding to alerts, and logging outcomes. We train managers on reading analytics, adjusting routing rules, and coaching based on data.
Agent & team training
We train agents on using the dashboard, responding to alerts, and logging outcomes. We train managers on reading analytics, adjusting routing rules, and coaching based on data.
Full brokerage rollout
We expand to all offices and agents with a structured rollout - connecting additional lead sources, onboarding new teams, and standardizing response expectations across the brokerage.
Full brokerage rollout
We expand to all offices and agents with a structured rollout - connecting additional lead sources, onboarding new teams, and standardizing response expectations across the brokerage.
Full brokerage rollout
We expand to all offices and agents with a structured rollout - connecting additional lead sources, onboarding new teams, and standardizing response expectations across the brokerage.
Full brokerage rollout
We expand to all offices and agents with a structured rollout - connecting additional lead sources, onboarding new teams, and standardizing response expectations across the brokerage.
Full brokerage rollout
We expand to all offices and agents with a structured rollout - connecting additional lead sources, onboarding new teams, and standardizing response expectations across the brokerage.
Ongoing optimization & new sources
We continuously improve routing rules, add new lead sources as your marketing evolves, and refine analytics as you gather more data on what drives closed deals.
Ongoing optimization & new sources
We continuously improve routing rules, add new lead sources as your marketing evolves, and refine analytics as you gather more data on what drives closed deals.
Ongoing optimization & new sources
We continuously improve routing rules, add new lead sources as your marketing evolves, and refine analytics as you gather more data on what drives closed deals.
Ongoing optimization & new sources
We continuously improve routing rules, add new lead sources as your marketing evolves, and refine analytics as you gather more data on what drives closed deals.
Ongoing optimization & new sources
We continuously improve routing rules, add new lead sources as your marketing evolves, and refine analytics as you gather more data on what drives closed deals.
Let’s estimate your project
We will help you define the scope that fits your budget and market needs, and provide the unique offer
Your call will be with:
Whom is this service for?
Since 2022, we've delivered over 90 digital products for startups and businesses around the globe. From MVPs to full-scale platforms - our solutions drive impact and growth.
Brokerages with 10-100+ Agents
Real estate agencies and brokerages with multiple agents and offices where leads come from Zillow, Realtor.com, Redfin, the website, social ads, and referrals - with no unified system to track them.
Marketing Directors at Real Estate Firms
Marketing leaders spending significant budget on lead generation platforms but unable to track which source actually delivers the best ROI - or how much revenue leaks due to slow agent response.
Broker-Owners Scaling Agent Count
Brokerage owners adding agents and offices who are discovering that more agents with more lead sources creates exponentially more chaos - and lost revenue - without a central system.
Firms Where Speed-to-Lead Is a Competitive Weakness
Brokerages where agents respond in hours instead of minutes. In a market where the first responder wins, slow follow-up is the most expensive leak in your business.
About Us
Recognized by platforms like Clutch and Goodfirms, and trusted by partners such as DigitalOcean - our work speaks through results, not promises.
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4.9
Average review rating on Clutch.co
40+
Successfully delivered projects
$410k
Saved for clients in their SMBs
96%
Clients who re-engage
FAQ
Over the years in providing IT solution, we're at the forefront of tech innovation. Our expertise bridges today's needs with tomorrow's solutions.
Can this replace our existing CRM?
It can work alongside your CRM or replace parts of it. The lead aggregation platform focuses on the critical first minutes - capturing leads, routing them, and ensuring fast response. It integrates with Follow Up Boss, kvCORE, BoomTown, and other real estate CRMs if you want both systems working together.
Can individual agents see only their own leads?
Yes. Role-based access means agents see their leads and their performance metrics. Team leads see their group. Broker-owners and marketing directors see the full picture - every source, every agent, every lead. You control who sees what.
What does leaked leads actually mean?
Leaked leads are inquiries that came in but never received a timely response - and the buyer or seller moved on. It happens when leads sit in an inbox no one is watching, get lost across multiple platforms, or arrive after hours with no follow-up system. Most brokerages we work with discover they were losing 15-25% of leads this way.
How fast do leads actually appear in the system?
For platforms with real-time APIs, leads appear within seconds. For email-based notifications, within one to two minutes. Either way, the assigned agent gets an instant alert - push notification, SMS, or both. The goal is sub-five-minute response time, because in real estate, the first responder almost always wins.
Which lead platforms do you integrate with?
Zillow, Realtor.com, Redfin, Homes.com, your brokerage website, Facebook Lead Ads, Google Ads, and referral forms. If a platform has an API or sends email notifications, we can pull it into the dashboard. We have not found a mainstream lead source we could not connect.
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